Health record requests

The Royal Women's Hospital has obstetric medical records dating back to 1960 and gynaecology records from 1968 onwards. 

Available records 

Prior to 1960 minimal birth details (for example, time of birth, weight and length) are available from Birth Registers. See the Victorian Registry of Births, Deaths and Marriages website. Recently accessed records are stored in Health Information Services or in a secondary storage area at the hospital. 

Older records are stored either in paper format in a tertiary storage area off site or on microfiche/microfilm.

Release of information

The Royal Women's Hospital processes requests for patient information from a wide range of health care providers to support the continuum of patient care. 

Patient consent is obtained prior to the release of information, according to the relevant legislation.

Some examples of requests are:

  • GPs requesting current pathology results for a patient they are treating.
  • Hospitals requesting previous admission details and any drug sensitivities for a patient that has presented to their emergency department.
  • A patient is moving interstate and would like to transfer her antenatal care notes to another hospital.

Requests are handled on a daily basis with urgent requests being processed promptly, usually within two hours. Download the release of information form.

Freedom of Information requests

Under the Freedom of Information Act 1982, the public can access both their medical records and those of relatives.

Requests for information may include:

  • Copies of medical records
  • Summaries of medical records
  • Time of Birth
  • Blood group

All requests must be received with completed application forms and must include appropriate identification.

Charges associated with requests include:

  • $29.60 Standard Application Fee
  • $22.20 Search Fee
  • 20 cents per page Photocopying charge
  • Microfilm/Microfiche (Records between 1968 - 1995 are either on Microfilm/Microfiche)
    • 55c per page printed
    • All other external costs associated with retrieving, handling and processing your request – an estimation will be provided after receiving your application and a deposit may be payable before proceeding

The standard FOI application fee is only waived for applicants who can provide a photocopy of their certified Social Security card (ie. Pension or Healthcare card). This is not applicable for Time of Birth or Blood Group requests

Following the requirements of the FOI Act, requests will receive attention as soon as possible but not later than 30 days upon acceptance of a valid application. In some cases, this time may be extended.

Share this page